Corporate Legal Administrative Assistant

Overview

Join Foley & Lardner LLP, a leading law firm that values your unique perspectives, experiences, and abilities. Here, you will find the resources and opportunities needed to advance your professional goals while forging meaningful connections. We have over 2,300 individuals who are #HappyatFoley, and we believe you will find your place here, enjoying fulfilling work in a supportive environment.

We are looking for a highly motivated Administrative Assistant to support our team in Washington, D.C. You will play a crucial role in assisting attorneys within our Business Law and Litigation practice groups, providing essential legal and administrative support to ensure smooth daily operations. The ideal candidate will possess strong judgment, critical thinking, project management skills, and a keen eye for detail, along with proficient proofreading and formatting abilities. A proactive and detail-oriented approach is essential, as is a commitment to confidentiality and excellent communication skills. If you are eager to learn and thrive in a collaborative environment, we would love to meet you.

Responsibilities

• Provide comprehensive administrative support to attorneys through complex secretarial and clerical tasks, including planning meetings, communicating with clients, and scheduling appointments.
• Create, organize, and maintain electronic client files while following up on pending matters.
• Deliver document production services, ensuring proper styling and formatting of legal documents.
• Conduct conflict checks and update new client matter information through OPEN; assist in the preparation of engagement letters and client billing as needed.
• Process expense reimbursements and check requests using Chrome River.
• Coordinate meetings, ensuring all necessary materials are prepared in advance, and greet clients/guests as required.
• Respond effectively to emails, phone calls, letters, and in-person inquiries; utilize resources to address routine questions.

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's Degree in a related field preferred.
• At least three (3) years of experience in an administrative support role is required; experience in a law firm is strongly preferred.
• Experience supporting business law and/or litigation attorneys is highly desirable.
• Familiarity with InTapp, Chrome River, and NetDocs is a plus.

As part of our commitment to transparency and equity in the workplace, Foley provides salary ranges for all positions. For this role, the salary range is $61,900 to $141,000 based on various factors including education, experience, geographic market, and internal pay equity.