Executive Assistant to President & CEO

Job Title: Executive Assistant to the President & CEO

Location: Washington, DC

Schedule: Full-Time, Temporary (possible temp to hire); Hybrid schedule: 4 days in office/1 remote

Salary: $40/h;

Our client, a non-profit that works to support policies and initiatives for the growth of clean energy across the United States has an immediate opening for an Executive Assistant to support their President & CEO. This position will start out on a temporary basis, but for the right person, it could become permanent.

We are looking for a seasoned, highly organized Executive Assistant to provide administrative and operational support to the President and CEO, while also assisting the COO and Chief of Staff. This role plays a key part in managing schedules, coordinating communications, and handling daily logistics to maximize the CEO’s effectiveness.

The successful candidate is proactive, detail-focused, and reliable, with the ability to juggle multiple priorities, exercise sound judgment, and maintain discretion when handling sensitive information and interacting with senior leaders.

Qualifications:

• 6+ years of experience supporting senior executives in an administrative role
• Outstanding organizational skills and strong attention to detail
• Demonstrated professionalism and sound judgment, with the ability to handle confidential information appropriately
• Proactive, dependable, and able to follow through on tasks independently
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms such as Teams and Zoom
• Experience managing complex calendars and coordinating travel
• Bachelor’s degree

Responsibilities:

Executive & Administrative Support

• Oversee the CEO’s complex calendar, scheduling meetings and balancing shifting priorities
• Prepare briefings, materials, and background information for meetings and events
• Coordinate travel arrangements, including flights, lodging, itineraries, and related logistics; complete expense reports accurately and promptly
• Draft, edit, and review correspondence and routine communications on behalf of the CEO
• Manage incoming requests and communications, helping prioritize and ensure timely responses
• Anticipate scheduling and logistical needs, adapting plans as priorities evolve

Office Coordination & Communication

• Act as a primary liaison for the CEO’s office, facilitating communication with internal teams and external partners
• Track action items, deadlines, and follow-ups to support timely execution
• Maintain well-organized systems for files, records, and key documents
• Provide administrative assistance for special projects and general office operations as needed

Board Support

• Provide administrative coordination for the Board of Directors, including scheduling meetings and managing logistics
• Assist in preparing and distributing board materials
• Record meeting minutes and monitor follow-up items to ensure clear documentation